Charts and Dashboards: Venn Diagrams Part 1
24 December 2021
Welcome back to our Charts and Dashboards blog series. This week, I look at Venn Diagrams.
I have a very simple Table with some annual statistics for my salespeople:
![](http://sumproduct-4634.kxcdn.com/img/containers/main/blog-pictures/2021/cd/082/image1.png/e774d10cbbb9450fc45efbe51abdf434.jpg)
I want a quick visualisation to show which of my salespeople have reached the standards set. These are currently:
- over 50 sales
- at least 99% attendance
- less than two [2] complaints.
I am going to create a Venn Diagram to show which salespeople meet all these conditions. I start by going to the SmartArt option in the Illustrations section of the Insert tab.
![](http://sumproduct-4634.kxcdn.com/img/containers/main/blog-pictures/2021/cd/082/image2.png/f32e5a15e2cf9c3e4d2d058458ce054d.jpg)
I can then choose which type of SmartArt Graphic I want to use from the dialog that appears. I pick the Relationship section:
![](http://sumproduct-4634.kxcdn.com/img/containers/main/blog-pictures/2021/cd/082/image3.png/f1140ff857fc3b6f5f97a6a24f4a6fc7.jpg)
In the Relationship tab, if I scroll down, there are a number of options for Venn Diagrams. I choose a ‘Basic Venn’.
![](http://sumproduct-4634.kxcdn.com/img/containers/main/blog-pictures/2021/cd/082/image4.png/72aa864d2854c6fefb1083fba0ab5792.jpg)
When I click on this icon, I get more details about the SmartArt Graphic:
![](http://sumproduct-4634.kxcdn.com/img/containers/main/blog-pictures/2021/cd/082/image5.png/36776d1da4d05b45bb5a5d09375f407c.jpg)
I click ‘OK’ and the Basic Venn appears, ready for me to add text:
![](http://sumproduct-4634.kxcdn.com/img/containers/main/blog-pictures/2021/cd/082/image6.png/23912d3b1671861e02bebcd5183f1607.jpg)
I enter the requirements for each of the categories that my salespeople are being judged on:
![](http://sumproduct-4634.kxcdn.com/img/containers/main/blog-pictures/2021/cd/082/image7.png/6f49c288a0d88a66b427eaf4ece923d6.jpg)
There are however, no automatic text inserts for the overlapping areas. To get around this, I can create a Text Box. I do this from the ‘Text’ group in the Insert tab:
![](http://sumproduct-4634.kxcdn.com/img/containers/main/blog-pictures/2021/cd/082/image8.png/b9ee28d90e6b5bc92ea4aeafdad51628.jpg)
This dropdown allows me to choose ‘Text Box’:
![](http://sumproduct-4634.kxcdn.com/img/containers/main/blog-pictures/2021/cd/082/image9.png/0485ccbc83bdeec1d741bad442a1ea5f.jpg)
I select this, and choose the position of the new Text Box:
![](http://sumproduct-4634.kxcdn.com/img/containers/main/blog-pictures/2021/cd/082/image10.png/daf8c4f0259ce428269c0d3d4badd32b.jpg)
I can type into the Text Box. In this case, Mary has more than 50 sales and less than 2 complaints. I continue to fill the rest of the Basic Venn, and click and drag to enlarge it:
![](http://sumproduct-4634.kxcdn.com/img/containers/main/blog-pictures/2021/cd/082/image11.png/22c6daeb82d7d69ac88f878227e04b28.jpg)
Mary is clearly a star. Next time I will continue to look at how I can format Venn Diagrams.
That’s it for this week. Come back next week for more Charts and Dashboards tips.